Privacy and Cookies

Privacy Policy

Date last updated: March 2016

The Copac service has created a policy to show our commitment to protect the privacy of our users as well as visitors to our website. This privacy statement covers the website http://copac.jisc.ac.uk and the text below explains how we gather and use your information. Please be aware that your use of this site constitutes your acceptance of this policy.
The statement may change from time to time so please check back periodically. If you have any questions about our privacy policies, please contact us.

Collection of Information

The Copac service at Jisc is the sole owner of the information collected on http://copac.jisc.ac.uk. When you use the Copac service, we collect and track personal information, either by asking you about yourself (e.g. your name, institution, email address) or by recording data such as your Internet Protocol (IP) address.

Personally Identifiable Data You Choose to Provide

If you contact us with a query etc., we will use the personal data that you provide to reply to your message. We may retain a record of users who have contacted us in order to respond properly to questions or concerns and for the purposes of future communications. We will not use this information for any other purpose, or share this information with any third party unless you have consented to this.

Sign in Data

Copac uses external authentication systems to provide access to personalised Copac functions. Access for UK HE/FE users is provided through Shibboleth, a SAML-based federating software that does not require the release of user identities. Users should check with their institutions to discover what information is released by Shibboleth to content providers.

Log Files

Continuous logs are maintained of Copac server activity. Data collected include: tags added to records and searches; record sets downloaded; records added to MyReferences; searches performed; details of email addresses when downloading records by email; IP addresses; browser types; Internet Service Providers (ISPs); referring/exit pages; platform types; date/time stamps; and number of clicks to analyse trends, administer the site, track users' movements in the aggregate, and gather broad demographic information for aggregate use. Please note that IP addresses are not linked to personally identifiable information.

Cookies

Date last updated: May 2017

Please note that we do not link this automatically-collected data to personally identifiable information. However, the data may be kept in an anonymised form for historical records.

Cookies

What are cookies and what are they used for?

Cookies are small text files that are stored by your web browser. They are primarily used to remember if you have visited a website before and to improve the way that sites work. For example, cookies can be used to:

  • remember information such as passwords so that you don't need to keep re-entering it;
  • personalise content by recording search and display choices such as layouts;
  • provide social network facilities;
  • record usage information to help us understand our users and ensure we are providing the right support.

There are different types of cookies, for example:

First party and third party cookies

First party cookies are set by the website you're visiting. They send data only to the servers for that domain, and the data cannot be altered or retrieved by any other website. If a user visits a website and a separate company sets a cookie through that website, this is a third party cookie. Examples of third party cookies are those set by social networks.

Session and persistent cookies

Cookies can expire at the end of a browser session or they can be stored for longer. Session cookies are not stored long-term; they are set when you visit a website, and expire as soon as the browser is closed.

Persistent cookies are stored on your device in between browser sessions and allow preferences to be remembered. They are used for a variety of reasons, including recording your preferred search results display.

To find out more about cookies, visit AboutCookies.org or All About Cookies.

Managing and deleting cookies

We use cookies to improve the way the site works and we don't gather any personally identifiable information. Blocking or deleting the cookies will impact on the way that the site works and you could lose some functionality, however you can control and manage cookies if you wish. You can visit AboutCookies.org for more information about how to control cookies on the major web browsers.

How Copac uses cookies

Copac uses cookies for three main reasons:

  • To provide support for your research, eg. by recording your current search and display choices to use in preference to the defaults; and providing a social networking facility;
  • To provide a Shibboleth login to Copac;
  • To record general usage information to help us understand our users and ensure we are providing the right support. This allows us to ask questions such as: 'last month what proportion of Copac searchers used a mobile device such as an iPad?'

Details about Copac cookie use are given in the table below. You can selectively turn off some cookies, eg. Google analytics.
Note: if you stop Copac using cookies completely some facilities will no longer work.

Copac use of Cookies

Cookies that are strictly necessary

We use cookies to allow you to sign in to Copac and use the My References and Search History facilities. These cookies are essential for you to sign in to Copac. If cookies aren’t enabled on your computer, you will be unable to sign in and access the additional, personalised, facilities.

The privacy policy of the UK Access Management Federation is available at: http://www.ukfederation.org.uk/content/Documents/PrivacyPolicy

Name (As of 22/05/12) Typical content Expires Purpose
Name starts with _shibsession_ Generated number At end of session (when you exit browser) Shibboleth Sign in:
Copac users who sign in, do so via the UK Access Management Federation for Education and Research, utilising Shibboleth. This uses cookies as part of the user identification process, without these you will not be able to login.

Cookies for Functionality

These cookies are used on Copac to improve your website experience.

Name Typical content Expires Purpose
survey 1 24 hours or end of survey Survey:
For the annual Copac user survey we use a cookie to record whether you have completed the survey, to ensure you do not keep getting the survey prompt each time you go to our home page.
This cookie is only in use during the survey period, usually c. 4 weeks a year.
If you complete the survey the cookie expires at the end of the survey period.
If you select 'not today' the cookie expires 24 hours later.
SID Randomly generated string At end of session (when you exit browser) Session ID:
Your session ID is recorded in a cookie. This ties together all the elements of your search session making the search process more efficient.
SEARCH-FORM quick
main
map
1 year Search Form:
We use cookies to record the search form you last used.
This means your chosen option will override the default whilst you continue to search.
For example, if you are searching for maps, each time you return to the search screen the Map Search form will be displayed. If we don't use a cookie you will always be taken to the default Quick Search form.
BRIEF_VIEW listview
normalview
expandedview
1 year Search result display:
We use cookies to record the style of result display you last used.
This means your chosen options will override the default result display format whilst you continue to use Copac
MYREF_VIEW citationview
recordview
1 year My References display:
We use cookies to record the style of My References display you last used.
This means your chosen option will override the default display format whilst you continue to use Copac.
COPAC_GBS no
yes
1 year We display Google Book Search links within Copac, where relevant. The default for this facility is not to set a cookie.
If you sign in to Copac, then to opt-out of this facility you can de-select the Google Book search option on the Copac 'Settings' page. We use a cookie to record your wish not to see Google Book Search links.
The Google Books privacy policy is available at: http://books.google.com/googlebooks/privacy.html
PAGE_SIZE 50 1 year Search result display:
This cookie is used to remember your preferred page size in the search result display.

Cookies for Social Sharing (AddThis)

We use AddThis buttons to enable sharing of pages with social networking sites. These buttons may place a third party cookie on your device, which could gather usage information.

Find more informtion about these cookies here: on the AddThis support site

The AddThis privacy policy is available at: http://www.addthis.com/privacy/privacy-policy/

Cookies for Measuring Website Usage (Google Analytics)

We use Google Analytics to analyse how our visitors use this website, in order to improve your experience on the site.
Google Analytics uses only first-party cookies, which are available only to Copac, and don't reveal any personally identifiable information.

The Google Analytics privacy policy is available at: http://www.google.co.uk/intl/en/analytics/privacyoverview.html
If you wish, you can opt out of being tracked by Google Analytics across all websites, see: http://tools.google.com/dlpage/gaoptout.
See more on Google Analytics below.
Provider Name (As of 22/05/12) Typical content Expires (As of 22/05/12)
Google __utma Randomly generated number 2 years
Google __utmb Randomly generated number 30 minutes
Google __utmc Randomly generated number When you close your browser
Google __utmz Randomly generated number and information on how the site was reached (e.g. direct or via a link, organic search or paid search) 6 months

Use of Information

Any information we collect from users of the Copac service is used to improve our services to you. Statistical information is used to create a better service for users of Copac.

Notification of Changes

If we decide to change our privacy policy over time, we will post those changes to this privacy statement, the homepage, and other places we deem appropriate so our users/visitors are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. Any changes made will be effective when posted.

This website contains links to other sites. Please be aware that we are not responsible for the content and/or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by this website, ie. http://copac.jisc.ac.uk/.

Copac record displays may include material drawn from external services or document specific links to relevant material provided by an external service. In some cases this results in the provision of your computer's IP address and the relevant document identifier (eg. ISBN) to the external service in order to enhance the records with document specific information or links.

Google Analytics

The following is taken from the Google analytics Terms of Service:

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States . Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

If you wish, you can opt out of being tracked by Google Analytics across all websites, see: http://tools.google.com/dlpage/gaoptout.

Accessibility Statement

We have tried to make the Copac service, with its supporting web pages, accessible to everyone. Web accessibility is an ongoing concern which we work to improve; if you find you are having difficulties, either in searching Copac or using the website, please let us know and we'll see what we can do to help resolve the problem.

You can contact the Copac Helpdesk at: help.copac@jisc.ac.uk

Disclaimer

The Copac service has taken all reasonable care to ensure that the information contained in this website is accurate on the stated date of publication or last modification.It is possible that the information may be out of date, incomplete or the opinion of the author. It is advisable that you verify any information from this website before relying on it.

If you are aware of any errors within the site, please contact the Copac Helpdesk at help.copac@jisc.ac.uk.

The Copac service accepts no responsibility for the consequences of error or for any loss or damage suffered by users of any of the information and material contained on this website or any site you may access through this site.

Materials contained on this website are subject to copyright and other proprietary rights.

For content supplied by Nielsen Book Services Ltd:

"Copyright in any bibliographic data and cover images supplied by Nielsen Book Services Limited is held by Nielsen Book Services Limited or by the publishers or by their respective licensors: all rights reserved."