Exporting records

Exporting Records

You can export records from Copac for local use in a variety of formats, detailed below.

  • You can export all the records in a result set, up to a maximum of 2,500;
  • You can use the tick box next to the record number to select a subset of records for export;
    Note: currently you can only export selected records a screen at a time.
  • If you are signed in to Copac you can use the Add to My References to flag records of interest in your searches. You can then go to My References and export your chosen records from there.

EndNote, Zotero etc. Export Format

You can export Copac records directly into a range of reference management software including EndNote, Reference Manager, Zotero etc.

See the Tagged format below for an example record.

Tagged Export Formats

The Copac Tagged record format includes two letter Field tags so you can import the records easily into EndNote, ProCite etc.

  • The Full Tagged format potentially includes all the fields listed below.
  • The Short Tagged format excludes physical description, series title, notes and subjects.

Example records:

Full Tagged format

   AU- Great Britain. Parliament. House of Commons. Business, Innovation and Skills Committee. [Main author]
   TI- Government assistance to industry : Government response to the Committee's third report of session 2010-11 : fifth report of session 2010-12 : report, together with formal minutes and appendices
   AU- Bailey, Adrian.
   SE- HC; 1038
   SE- House of Commons papers. 1038.
   PU- London : The Stationery Office,
   PY- 2012.
   PD- [2], 21 p. ; 30 cm.
   LA- English
   IS- ISBN: 021555972X ; 9780215559722
   NT- Response to HC 561 (ISBN 9780215556493)
   NT- Also available online
   UL- http://www.publications.parliament.uk/pa/cm201012/cmselect/cmbis/1038/1038.pdf
   KW- Government assistance: Industry: Reports: Government responses
   KW- Industry: Government assistance: Reports: Government responses
   HL- Leeds ; National Library of Scotland ; Southampton

Short Tagged format

   AU- Great Britain. Parliament. House of Commons. Business, Innovation and Skills Committee. [Main author]
   TI- Government assistance to industry : Government response to the Committee's third report of session 2010-11 : fifth report of session 2010-12 : report, together with formal minutes and appendices
   AU- Bailey, Adrian.
   PU- London : The Stationery Office,
   PY- 2012.
   IS- ISBN: 021555972X ; 9780215559722
   UL- http://www.publications.parliament.uk/pa/cm201012/cmselect/cmbis/1038/1038.pdf
   HL- Leeds ; National Library of Scotland ; Southampton

Complete list of Field tags:

Field tag  Meaning
TI Title
AU Author, Editor, Translator, etc.
MV Volume and title details of a volume in a Multi-volume work
SE Series Title
ED Edition
SC Scale information for maps
PU Publisher Details
PY Publication date
PD Physical Description
DT Document Type
LA Language
IS International Standard number (ISBN , ISSN , ISMN etc.)
NT Notes
KW Subject details (Keywords)
UL URL
HL Holding Libraries (those libraries having a copy of the document)

Print Export Format

The Print format gives concise document details to allow you to get multiple records onto a page for printing.

  • The Full Print format record contains the full bibliographic details about a document, plus notes and the names of libraries holding one or more copies.
  • The Brief Print format excludes the physical description, series title, and notes.

Example records:

Full Print format

Data analysis with SPSS : a first course in applied statistics / Stephen Sweet, Karen Grace-Martin.-- 4th ed..-- Boston, Mass. : Allyn & Bacon, c2012.-- ix, 277 p. : ill. ; 28 cm. + 1 CD-ROM (4 3/4 in.).-- ISBN: 0205019676 (pbk.) ; 9780205019670 (pbk.)
   Notes: Accompanied by 1 CD-ROM inside back cover.
   Includes bibliographical references (p. 274-275) and index.
   Held by: London School of Economics ; National Library of Scotland ; Oxford

Brief Print format:

Data analysis with SPSS : a first course in applied statistics / Stephen Sweet, Karen Grace-Martin.-- 4th ed.-- Boston, Mass. : Allyn & Bacon, c2012.-- ISBN: 0205019676 (pbk.) ; 9780205019670 (pbk.)
   Held by: London School of Economics ; National Library of Scotland ; Oxford

BibTeX Export Format

BibTeX is “a tool and a file format which are used to describe and process lists of references, mostly in conjunction with LaTeX documents.”

For more information see the BibTeX site: http://www.bibtex.org/

Example record:

   @book{Great:1954,
   author = {Great Britain. War Office. General Staff. Geographical Section.},
   title= {Europe 1:500,000.},
   series = {GSGS ; 4782. },
   edition = {Ed. 1-GSGS.},
   address = {[London] : },
   publisher = {War Office,},
   year = {1954.},
   size = {maps : col. ; 104 x 84 cm. or smaller.},
   langage = {English},
   note = {Scale 1:500,000 ; Conical orthomorphic proj.},
   note = {Relief indicated by hypsometric tints and spot heights.},
   note = {Marginal diagrams show adjoining sheets.},
   note = {"10,000 Metre Universal Transverse Mercator Grid."},
   note = {Graphic index in central GSGS file.},
   contents = {Contents: N.W. 46/2. Nantes -- N.E. 50/6. Frankfurt -- N.E. 50/10. Leipzig},
   keywords = {Europe -- Maps, Topographic.},
   keywords = {Europe - 1954 - Series Maps.},
   location = {National Library of Scotland},
   }

MODS XML Export Format

The Copac XML record format uses the MODS XML schema for the bibliographic details of the document. MODS is developed and maintained by the Library of Congress and full details are available on the Library of Congress MODS Web site. The Holdings information in the record uses the Copac local holdings schema. This was developed to allow the inclusion of more detailed local holdings information than was originally possible in the MODS record, but its use is not limited to MODS.

The XML MODS format record contains the full bibliographic details about a document, plus notes, subject terms and holding libraries.

Example record:

The following is a typical MODS XML Format record:

- <modsCollection>
  - <mods xsi:schemaLocation="http://www.loc.gov/mods/v3 http://www.loc.gov/standards/mods/v3/mods-3-2.xsd http://copac.ac.uk/schemas/mods-copac/v1 http://copac.ac.uk/schemas/mods-copac/v1/mods-copac-v1.xsd http://copac.ac.uk/schemas/holdings/v1 http://copac.ac.uk/schemas/holdings/v1/holdings-v1.xsd">
    - <recordInfo>
        <recordIdentifier source="copac">72012701502</Recordidentifier>
        <recordContentSource>Copac</recordContentSource>
        <recordCreationDate>20061021</recordCreationDate>
      </recordInfo>
      <typeOfResource>text</typeOfResource>
    - <originInfo>
        <dateIssued encoding="marc">1993</dateIssued>
      </originInfo>
    - <originInfo>
      - <place>
          <placeTerm type="text">London :</placeTerm>
        </place>
        <publisher>David Campbell,</publisher>
        <dateIssued>1993.</dateIssued>
      </originInfo>
    - <titleInfo>
        <title>The decline and fall of the Roman Empire</title>
      </titleInfo>
    - <note type="statement of responsibility">Edward Gibbon  ; with an introduction by Hugh Trevor-Roper.
      </note>
    - <name type="personal">
        <namePart>Gibbon, Edward,</namePart>
        <namePart type="date">1737-1794.</namePart>
      - <role>
          <roleTerm type="text">creator</roleTerm>
        </role>
      </name>
    - <name type="personal">
        <namePart>Trevor-Roper, H. R. (Hugh Redwald),</namePart>
        <namePart type="date">1914-2003.</namePart>
      </name>
    - <relatedItem type="series">
        <title>Everyman's library ; 95</title>
      </relatedItem>
    - <subject authority="lcsh">
        <geographic>Rome</geographic>
        <topic>History</topic>
        <temporal>Empire, 30 B.C.-476 A.D.</temporal>
      </subject>
    - <subject authority="lcsh">
        <geographic>Byzantine Empire</geographic>
        <topic>History.</topic>
      </subject>
    - <subject>
        <topic>Roman Empire</topic>
        <topic>History, B.C.27-A.D.476</topic>
      </subject>
    - <language>
        <languageTerm type="text">English</languageTerm>
      </language>
    - <note>This ed. originally published: 1910. Repr. with new introduction.</note>
      <note>Three vols. in slip case.</note>
      <note>Bibliography: Vol.1, p.xcix. - Includes index.</note>
      <note>Dates of available copies: 1993, 1994.</note>
    - <physicalDescription>
        <extent>3 v. : geneal.tables,maps ; 21 cm.</extent>
      </physicalDescription>
      <identifier type="isbn">1857150953≪/identifier>
      <identifier type="bnb">GB9362135</identifier>
      <classification authority="ddc" edition="20">937.06</classification>
    - <extension>
      - <h:localHolds>
          <h:org type="CURL" displayName="University of London - ULRLS">Lon</h:org>
          <h:objId>05B29515221</h:objId>
        - <h:holds>
          - <h:item>
              <h:loc displayName="Institute of Classical Studies, Upper Reading Room">ikurr</h:loc>
              <h:shelfmark>119M</h:shelfmark>
            </h:item>
          </h:holds>
        - <h:holds>
          - <h:item>
              <h:loc displayName="Institute of Classical Studies, Upper Reading Room">ikurr</h:loc>
              <h:shelfmark>119M</h:shelfmark>
            </h:item>
          </h:holds>
        - <h:holds>
          - <h:item>
              <h:loc displayName="Institute of Classical Studies, Upper Reading Room"<ikurr</h:loc>
              <h:shelfmark>119M</h:shelfmark>
            </h:item>
          </h:holds>
        - <h:localNote>
            <note>Date of copy: 1993</note>
          </h:localNote>
        </h:localHolds>
      - <h:localHolds>
          <h:org type="CURL" displayName="British Library">BLI</h:org>
          <h:objId>72012701502</h:objId>
        - <h:holds>
          - <h:item>
              <h:loc displayName="Humanities and Social Sciences, St Pancras Reading Rooms">HMNTS</h:loc>
              <h:shelfmark>12206.P.1/1548</h:shelfmark>
            </h:item>
          </h:holds>
        - <h:localNote>
            <note>Date of copy: 1993</note>
          </h:localNote>
        </h:localHolds>
      - <h:localHolds>
          <h:org type="CURL" displayName="British Library">BLI</h:org>
          <h:objId>72012701582</h:objId>
        - <h:holds>
          - <h:item>
              <h:loc displayName="Humanities and Social Sciences, St Pancras Reading Rooms">HMNTS</h:loc>
              <h:shelfmark>12206.P.1/1576</h:shelfmark>
            </h:item>
          </h:holds>
        - <h:localNote>
            <note>Date of copy: 1994</note>
          </h:localNote>
        </h:localHolds>
     </extension>
  </mods>
</modsCollection>

BibTeXML Export Format

BibteXML is a “bibliography DTD and schema for XML that expresses the content model in BibTeX — the bibliographic system for use with LaTeX”.

For more information see the BibTeXML site: http://bibtexml.sourceforge.net/

Example records:

- <bibtex:file>
  - <bibtex:entry bibtex:id="Burns:2011">
    - <bibtex:book>
      <bibtex:author>Burns, Leslie Davis. </bibtex:author>
      - <bibtex:title>
        The business of fashion : designing, manufacturing, and marketing
        </bibtex:title>
        <bibtex:edition>4th ed.</bibtex:edition>
        <bibtex:address>New York : London : </bibtex:address>
        <bibtex:publisher>Fairchild ; Bloomsbury [distributor], </bibtex:publisher>
        <bibtex:year>2011.</bibtex:year>
        <bibtex:size>xxiii, 616 p. : col. ill. ; 24 cm.</bibtex:size>
        <bibtex:language>English</bibtex:language>
        <bibtex:isbn>ISBN: 1609011104 (hbk.)</bibtex:isbn>
        <bibtex:isbn>ISBN: 9781609011109 (hbk.)</bibtex:isbn>
        <bibtex:note>Previous ed.: 2007.</bibtex:note>
        <bibtex:note>Includes bibliographical references and index.</bibtex:note>
        <bibtex:keywords>Clothing trade -- United States.</bibtex:keywords>
        <bibtex:keywords>Fashion -- Economic aspects.</bibtex:keywords>
        <bibtex:location>Cambridge</bibtex:location>
        <bibtex:location>Manchester</bibtex:location>
        <bibtex:location>Oxford</bibtex:location>
        <bibtex:location>National Library of Scotland</bibtex:location>
      </bibtex:book>
    </bibtex:entry>
  </bibtex:file>

Help and Advice

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