Search results

When you do a search on Copac:

  • You will get a ‘Search Result Display’. This is a set of records giving a brief description of each item and a list of which libraries have copies;
  • Select the title of an item to go to the ‘Full Record Display’. This gives you all the available details.
  • Select the name of one of the Holding libraries to see the ‘Library Local Holdings Display’;
  • Where a Copac record has been created by merging multiple records from different contributors you can view the original individual records by selecting the Merged record expansion option.

Search Result Display

When you do a search you will be presented with a result list to browse and a variety of options to help you find out more about the materials found by your search.

The number of records found is shown above the result set. If your search has found up to 500 records the exact number of records in the result set will be shown. If you have found more than 500 records the number of records will be an estimate.

You can:

Browse Search Results

Large result sets are split across several pages. Use the arrows and page numbers, above the record display, to browse second and subsequent result pages eg:    1 ...   

Number of records on a page: Results are shown 25 records to a page, but you can change this to 10, 50, or 100 records to a page using the Show button above the result list.

  • Choose your preferred number of records per page from the drop-down list, then select Show to change the number of records on the screen.

Change Sort Order of Results

If you have found up to 2,000 records you can choose to sort the records using the ‘Sort’ option. For more than 2000 records there is no option to sort the results because of the time this takes.

  • To change the sort order choose your preferred sort order from the drop-down list then select the Sort button.

Sort options:

  • If your search includes a title you can sort by Title Rank, which will bring matching titles to the top of the result list
  • Sort by Title - either A-Z or Z-A
  • Sort by Date of publication - oldest materials first, or newest materials first. Where a record has no date it will appear at the end of the sorted result set

Note: If you have an estimated result set of more than 500 records the first time you sort the results it may take a while to complete.

Note: the Sort is only as good as the data in the records. For example, when sorting records by date, a date error may mean a document appears in an unexpection position within the sorted results.

Change Search Result Display

You can change the amount of information included in the records in the result list:

  • The default display option is the ‘Normal view’
  • Use the ‘List View’ to include less information in the records; good for quickly browsing a large result set.
  • Use the ‘Enlarged View’ to include more information in the records; good if you want extra content to check document version but don't need all the information included in the Full record display.
  • To see the individual records making up all the merged records within the result set use the ‘Toggle expand/collapse merged records’ option
  • To see the individual records within a single Copac merged record in the result set use the ‘Toggle expand/collapse merged records’ option beneath the record.
  • You can also use the document format options below a merged record to see, for example, details of just the ‘ Printed’ copies as opposed to those copies in other formats.

Search within results

If your search has found a lot of records you can use the ‘Search within results’ option on the left to add keyword(s) to your search. This will reduce the number of records in your result set.

  • Enter one or more keywords in the ‘Search within results’ search box and select the Search button below.

This will search your existing result set for the new search term(s) and give you a new result list. The search results will now show records containing both your original search terms and the new search terms.

Export records

You can export up to 2,500 Copac records in a range of record formats. For more details see the Export Help

You can export records from Copac for local use in a variety of formats.

  • You can use the tick box next to the record number to select a subset of records for export;
    Note: currently you can only export selected records a screen at a time.
  • You can export all the records on a page;
  • You can export all the records in a result sXSet, up to a maximum of 2,500;

You can use the ‘Show’ option to increase the number of records on a screen.

Adding a record to My References

If you sign in to Copac, then whilst you're searching:

  • Use to flag interesting records as you review your search results.
    A box will apppear allowing you to add Notes and Tags then add the chosen reference to your 'My References' list.
    To remove a reference select
  • At the end of each screen you can see the records you have recently added to My References;
  • To view your full My References: click on at the top of the screen

Full Record Display

Clicking on a title in the result list gives you the Full Record Display for that item. This includes all the available information for that document.
You have a number of options:

Browse Full Records

To move between Full records use the arrows above the record display to browse second and subsequent result pages:
     Back to results   

Use the 'Back to results' option above the record to return to your search result list.

Export records

In the Full record display you can export individual Copac records in a range of record formats.

If you are Signed in to Copac you can use the 'Email' button to send the record to the address you have specified in your personal Settings.

If you are Signed in to Copac you can use the to flag records of interest in all your searches. You can then go to My References and export your chosen records from there. See My References help for more information.

Direct Link to a Record

You can easily add a link to any Copac record from your own documents eg. from a web page or bibliography. Just copy the ‘Direct Link’ for the record into your document and use this to access the original Copac record directly without having to do a search.

Get the Direct Link for a record:

  • From the ‘Direct Link’ field towards the end of the Full record itself
  • or from the button that appears towards the top of the Full Record display screen.

These are stable links and should give reliable access to the record you want. However, our contributors' collections change over time, so if a library deletes a record you may be trying to link to a record that no longer exists. If this happens, the Direct Link will take you to a list of records starting at the (truncated) title of the record you wanted - so you may be able to find the same work held by another library, or in another edition etc.

For example, for the title:

‘The uncovered Ruggles : premiere recordings of unpublished sketches, transcriptions, and realizations by John Kirkpatrick.’ 

the Direct Link URL is:

This includes the basic record link:
Plus the link to the truncated title, to give you a list of records with similar titles if the original record you were linking to has been deleted:

Towards the end of each Full record you will see a ‘Direct Link’ - this is a stable URL for the record you are viewing. Copy the URL and add it to your own web page or other document and this will allow you to link directly to the record.

For example, for the title:
   ‘The uncovered Ruggles : premiere recordings of unpublished sketches, transcriptions, and realizations by John Kirkpatrick.’
You will find the Direct link towards the end of the record as follows:
   Direct Link:

Towards the top of each Full record display screen there is a button. Select this to open a pop-up window that contains the Direct link URL - the link is already highlighted for you to copy into your own document.

Access to materials

Access to Full-text online

Some Copac records contain a URL link to the online full-text, or summary etc., where this is provided by another service. Some online materials are free access, but others are restricted to members of subscribing institutions.

Note: If you have questions about access to online materials you need to talk with your own library staff.

OpenURL link: access your own library service

Also on the right hand side of each record you may see an OpenURL link.
  e.g. Find it @JRUL

If your own library has OpenURL access, the link will give local options for obtaining documents found on Copac.

  • e.g. there may be a link to the full-text of a journal where your academic library has paid for online access.
  • e.g. you may be able to search your own library catalogue for a book you've identified on Copac, or there may be a link to your inter-library loan service.

Note: The OpenURL facilities are organised by your own library, so if you have questions please ask your library staff.

Inter-library loan

Most items recorded on Copac are not available online. To access most materials you can request an inter-library loan through your academic library, or via your public or other library of which you are a member. For rare and specialist documents you may need to arrange a visit.

If you need to contact a library about arranging a visit then you can find contact details on each Library Information page. There is a link to the relevant library page at the end of each Local Holdings display. There is also a full list on our ‘Contributing Libraries’ page.

Library Local Holdings Display

A list of the libraries which have copies of each document is shown beside each record.

  • Select a library name to see the Local Holdings display.

The Holdings Display shows local information such as the branch in which the document is held, shelf location, available journal volumes, and any local notes.

Some libraries also show if a document is currently on loan, or reference only etc.

Help and Advice

For help or more information contact the Copac Helpdesk:

Twitter: @copac